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Faculty

Presentation Guidelines

Presentations should be accompanied by PowerPoint presentations.
Speakers are entirely responsible for the presentation content (order, graphics, etc.). All presentations have to be delivered in English.

Please prepare your presentation using an up-to-date version of Microsoft PowerPoint, only PPTX format is allowed. The screens’ aspect ratio will be 16:9. Please note that Apple Keynote and Prezi presentations are not supported. Keynote presentations can be saved as PPTX, Prezi will need to be converted to PDF.

You can access the ESSO 45 PowerPoint template here.

However, it is not needed as the logo of ESSO will be included in your presentation because it will be preset by our IT team on the screen.If you have any COI (Conflict Of Interest) it should be mentionned on the second slide of your presentation.

Upload your presentation

We have two options to upload your presentation

Online upload (until 28 October)

1. Click on the URL in the email you received or will receive from info@gcon.me
2. Click on ‘Presentation upload’
3. Click on ‘Upload presentation ’.
4. Select the correct presentation file.
5. Upload your final presentation .

Onsite upload

Go to the speaker preview room (N105) at least 2 hours before your session.
Give the techicians the hard drive with your presentation.
You will be assigned a screen where you can view, check and amend your presentation.

Opening hours of the speaker preview room (N105)

Wednesday 4 November: 08:00 – 18:00
Thursday 5 November: 07:45- 18:00
Friday 6 November: 07:45 – 12:45

Guidelines for speakers

Before the Session

  • Be familiar with the session you are part of: What day and time is my session, what is the title, which room is it, who are the chairs and speakers,…
    You can find all this info on our scientific programme

  • Make sure that you uploaded your presentation either online or onsite 

  • Arrive at the lecture room at least 10 minutes before the session starts.

  • Introduce yourself to the chair and co-chair.

During your Presentation

  • Introduce yourself shortly

  • If you have a COI mention this on your 2nd slide. If you have none, mention it as well.

  • Be sure to end your presentation in time. There is a countdown timer with the time you have left.

  • There will be a screen in front of the stage with your slides. Notes should be visible as well.

Questions & Discussion

  • Questions and discussion will be done after all presentations.

At the End of the Session

  • Be sure that you did not leave anything behind on the chair table or lectern.

  • If you used a handheld or lapel microphone be sure to give this back to the hall assistant.

Guidelines for Chairs

Before the Session

  • Be familiar with the session you are chairing. You can find all info on our scientific programme.

  • Arrive at the lecture room at least 10 minutes before the session starts.

  • Introduce yourself to the hall assistant.

If you are chairing a poster in spotlight be at the appointed screen 5 minutes before latest. A staff member will be there for you with further instructions

During the Session

  • Start and finish the session on time. If you have a session before a coffee or lunch break make sure to end in time. 

  • Welcome the audience

  • Briefly introduce each speaker by name. 
    Lengthy introductions are not necessary.

  • Make sure that speakers respect their allocated presentation times. There will be a timer to indicate how much time is left.

  • Prepare questions in advance or during the presentation in case there are no immediate questions from the audience. There will be a screen in front of the stage where you can see the presentation as well.

  • For Oral Presentations and Posters in Spotlight no need for introductions. Just invite the speaker to the stage.
    You will have an order of the presentations with the name of the presenters

Questions & Discussion

  • Invite questions from the audience and encourage active participation.

  • Keep questions and answers concise to allow multiple participants to ask theirs.

  • Ensure that discussions remain balanced and avoid that one audience member to dominates the Q&A.

At the End of the Session

  • Thank all speakers for their presentations and the audience for attending the session.

  • Make sure that the session concludes at the scheduled time.

  • If time allows it we do appreciate a short summary of the session.